Summer School Terms and conditions
SUMMER SCHOOL Terms and Conditions of Enrolment
Upon registration for a summer course (which means submission of the Application Form and payment of at least the Reservation Fee (as hereinafter defined)) enrolling Students and their Parent / Guardian are bound by the following terms and conditions (this “Contract”).
The enrolling Student and their Parent / Guardian or Agent must ensure that they fully understand the terms of this Contract, which is written in English, (and, if necessary, take appropriate advice to enable them to do so) before they become bound by its terms.
In this Contract the following words and phrases shall bear the following meanings:
“Acceptance Letter” means the formal letter issued by the School to the Student confirming the School has agreed to accept the Student’s attendance at a session of the School, in accordance with the Student’s completed Application Form;
- “Agent” means to the educational/travel representative of the Student as may be appointed by the Parent/Guardian;
- “Application Form” means the Application Form available for completion online or to download via the International Summer School for Teens website;
- “Cultural Excursions” means field trips away from the residential accommodation provided, giving students the opportunity to visit cultural landmarks;
- “Full Fee” means the total fee payable by a Student as shown on the International Summer School for Teens website or published literature relating to all services to be provided by the School.
- “Parent/Guardian” refers to the legal guardian responsible for the welfare of the Student;
- “Reservation Fee” means the fee specified on the International Summer School for Teens website or published literature relating to the Student’s attendance at the School;
- “School” means the International Summer School for Teens programme which the Student is attending, as set out in the Application Form, that is the International Summer School for Teens (registered company no. 09375335) of 20-22 Wenlock Road, London, N1 7GU; and,
- “Student/Students” means the child or children who will be attending the School as specified in the Application Form
The Student shall provide the School with their full name, address and age, together with any special medical, accommodation, educational, travel or dietary requirements no later than June 1st in the relevant year of enrolment.
The terms expressly provided in this Contract shall be binding unless otherwise agreed in writing between a director of the School and the Student.
3) Reservation Fee
3.1 The Student shall pay a Reservation Fee of 500.00 Pounds Sterling for their chosen session, the duration of which is up to 21 days.
3.2 This Contract is conditional upon payment by the Student to the School of the Reservation Fee in the amount referred to in Clause 3.1 which shall not be repayable under any circumstances, other than where the School, in its’ sole discretion may decide. By paying the Reservation Fee the Student signifies their acceptance of this Contract.
3.3 Upon receipt of such Reservation Fee by the School from the Student or on the Student’s behalf this Contract shall come into effect.
4) Balance payment
4.1 The sum of 100% of any monies owed to the School (which shall be the total amount of the Full Fee less any Reservation Fee paid in accordance with Clause 3) shall be paid without off-set or deduction of any kind to the School, 28 days after receipt of the Acceptance Letter and no later than June 1st in the relevant year of enrolment.
4.2 If any amount remains unpaid after its due date, the Student shall pay without off-set or deduction of any kind to the School, in addition, interest thereon at 2 percent compounded and added to the balance of any amounts outstanding per calendar month (or part thereof) from the due date until the date of payment (irrespective of whether the date of payment is before or after any judgment or award in respect of the same) without prejudice to any other rights or remedies of the School.
4.3 All payments shall be made by the Student without off-set or deduction of any kind in Pounds Sterling and by transfer to such bank account as may be advised by the School.
4.4 Prices are subject to change and reasonable notice will be given of any such change.
4.5 In the event that the Student registers after June 1st they shall pay on application the full amount of the course fees which is the combined total of the Reservation Fee (in accordance with clause 3.1) and the balance payment (in accordance with clause 4.1).
4.6 Following payment of the Reservation Fee and submission of the Application Form, applicants will be notified as to whether or not they have been accepted on to the programme. For unsuccessful applications the Reservation Fee shall be refunded as soon as reasonably practicable by the School. For successful applications the remainder of the Full Fee will be due in accordance with clause 4.1. All balances must be paid in full by June 1st in the relevant year of enrolment. Payment of the Full Fee shall cover the following services being provided by the School to the Student during the relevant session: accommodation, food, supervision, tuition, entertainment, activities and airport pick up/ drop off within stated time frames.
The following matters are not included as services provided by the School in exchange for payment of the Full Fee:
- Transport to and from home city
- Pocket money
- Fully comprehensive travel insurance
- Fully underwritten health insurance
- Medical expenses
- Airport pick up/drop off outside of stated timeframes and locations.
- Optional extras (activities out with summer school schedule)
- Green fees and transport for additional golf trips i.e Gleneagles, Old Course
- Recorded delivery of any documents (e.g. visas)
- Excess luggage
4.7. Where an Application Form is received by the school after June 1st in the relevant year of enrolment, it must be accompanied by payment of the Full Fee. On acceptance of such a booking, the school will issue an Acceptance Letter and Welcome Booklet. Where such a booking is not accepted by the School, the School will issue a refund of the Full Fee as soon as reasonably practicable.
4.8. The School shall not accept any cash payment unless it is handed personally to a Director of the school and a valid receipt is provided by the School.
5) Cancellations, terminations and refunds
Any cancellation by the Student or their Parent / guardian or Agent shall be issued in writing (by email to firstname.lastname@example.org) in legible and unambiguous English. Any such cancellation shall take effect only from the date on which it is actually received by the School and shall be on the following terms:
5.1 No refund of the Reservation Fee shall be made under any circumstances.
5.2. Applications can be cancelled only within 7 calendar days of receipt by the Student of a formal Acceptance Letter. Any cancellations should be submitted in writing in accordance with this clause 5. Where payment of the Full Fee has been made to the School prior to receipt of the formal Acceptance Letter, and a cancellation has been correctly notified in accordance with this clause 5, the School shall refund to the Student the total amount of the Full Fee LESS the Reservation Fee and LESS any applicable bank charges incurred by the School. For the avoidance of doubt, where a Student wishes to cancel an application following the expiry of the 7-calendar day cancellation period, the School shall not refund any of the Full Fee to the Student.
5.3 Where a cancellation or termination of a course occurs on or after the start date for any reason and whether by the Student or by the School the Student shall receive no refund of any course fees already paid or incurred.
The Student may not postpone their registration or carry forward any of the Reservation Fee or the Full Fee which may have been paid to a subsequent course at a later date under any circumstances.
(b) Transfer of place and re-application of monies paid
The Student may not transfer their place on any course to any other person or request that any monies paid be applied in discharge (whether in whole or in part) of fees or other sums which may be owed by any other student under any circumstances.
5.4 Visa rejections – The Student is referred to Clause 18 for terms in relation to visa rejections.
5.5. A valid passport is essential for travel to the UK with an expiry date of at least 6 months beyond the end date of the Student’s visit.
5.6. All Students arriving and departing from Edinburgh International Airport on the stated arranged dates will be transferred to and from the University of Stirling free of charge providing Students arrive within the designated collection times.
5.7. The School must receive all travel information by June 1st in the relevant year of enrolment. Open returns cannot be accepted, please book a return ticket or onward journey on the stated acceptable departure date(s).
5.8 Parents / Guardians / Agents agree to notify the School immediately of any relevant changes to travel or personal circumstances which may affect the Student’s stay at the School. Students may not arrive before the agreed date and time, nor may they remain after the identified acceptable departure date(s). For any additional costs incurred by the school in relation to travel, Parents / Guardians / Agents accept full responsibility and will immediately reimburse the School in full for all such costs.
5.9 The Student is required to take out suitably comprehensive policies of travel and medical insurance and it is suggested that such a policy covers against cancellation, curtailment, personal liability, personal accident, damage and lost property. Golf Students are encouraged to take out golf insurance. The School is not liable for any damage to property caused by a Student during golf tuition or on a golf excursion.
6.1 The School shall be entitled forthwith to terminate this Contract (and any contract for a course or courses booked but which have not yet commenced) by written notice to the Student if payment of 100% of any monies owing to the School (including but not limited to the balance of any course fees) has not been made by the due date for payment; or where the School considers, in its absolute discretion, that the Student has committed, or is likely to commit, any breach of the provisions of this Contract or of any other contract relating to a course provided by the School.
6.2 Any such termination by the School shall be communicated by email and / or telephone call to the contact details provided by the Student on the Application Form and it shall be the responsibility of the Student (and their Parent / Guardian or Agent, as the case may be) to make arrangements for the immediate removal from the School premises of the Student and the School shall accept no liability for any costs which may be incurred by the Student in relation to same.
6.3 The rights to terminate this Contract conferred by this Clause 6 shall be without prejudice to any other right or remedy of the School in respect of the breach concerned and / or any other breach.
7) Consequences of complete or partial termination
7.1 Upon registration for a course by payment of the Reservation Fee the Student is committed to taking up the place on the course and paying the Full Fee as provided for in Clauses 3 and 4 and requests for refunds following cancellation or termination shall be treated solely in accordance with Clause 5.
7.2 The School accepts no responsibility for any loss or damage suffered by the Student as a result of termination of this Contract pursuant to its rights under this Contract, including but not limited to, the cost of alternative accommodation, air fares, or other travel expenses for the Student or any other person.
7.3 Following the point of termination (where this occurs after the course has begun, or after the Student has begun to travel to the School to attend the course) for whatever reason and without prejudice to the foregoing the Student shall be entirely responsible for their return to their home or other next destination at entirely their own cost.
7.4 After termination of this Contract (for whatever reason), the School shall have no further responsibility toward the Student under this Contract.
7.5 Other than as may be provided in this Contract neither party shall have any further obligations to the other under this Contract following termination thereof.
8) The Student’s responsibilities
8.1 The Student undertakes with the School:
(a) to behave responsibly and not to damage any property belonging to the School or any third party;
(b) to behave in a manner which is respectful to fellow students, staff and third parties;
(c) to fully indemnify the School against any loss or damage to the premises, furniture or other property of the School or of any other third party or person caused by the Student or ensuing as a reasonably (in the opinion of the School) foreseeable consequence of any act or omission of the Student and to indemnify the School against any and all claims or costs in respect thereof;
(d) not to undertake any activity that may be liable (in the opinion of the School) to bring the School into disrepute;
(e) to treat the facilities and the premises of the School, other venues (whether or not School activities are held there) and all other persons with care and respect for the privacy of their residents (where applicable) and not interfere with or gain access to or attempt to gain access to those parts of the premises of the School or other venues to which public use or access is unauthorised;
(f) not to burn candles or smoke at any time while on the course, and in particular not to burn candles or smoke in any room in the School. In the event of noncompliance, smoke detectors may trigger the alarm and the Fire Service may attend. Should the Fire Service levy a fine for unnecessary attendance, the School reserves the right to pass on this charge to the Student;
(g) not to commit any act which breaches the criminal law of, or infringes the civil rights of any other person under the laws of Scotland, or any other jurisdiction within the United Kingdom;
(h) to pay to the School any reasonably levied charges in the event of the loss or damage to any property;
(i) to follow all instructions communicated or otherwise published by or on behalf of the School and other venues (whether or not School activities are held there) with respect to security, health and safety regulations and personal and public safety and to adhere to the reasonable instructions of any staff member of the School at all times;
(j) not to affix or attach anything to or otherwise decorate the whole or any part of the School or any other venues (whether or not School activities are held there); and,
(k) to participate in all classes, activities and excursions as required.
8.2 The school will take the Student on Cultural Excursions as part of the service offered. Excursions vary dependent on session attended and the School reserves the right to alter the location of excursions depending on weather, local festivals or other external factors. The School will make every effort to ensure that students have the opportunity to visit Glasgow, Edinburgh and Stirling as part of the service offered. Students of exceptional golfing ability will be offered the opportunity to play championship course(s) where possible. Written permission must be given for the Student to play any such championship course(s) and the Student shall be responsible for all fees due in relation to same, including but not limited to transport and green fees. In instances, where the golf coaches deem the level of the group unsuitable for a particular course, alternative arrangements to play another course or facility will be made at the discretion of the School. Students eligible to play championship courses will be identified by the golf coaches during the session.
8.3 As provided in Clauses 6 and 7, the School reserves the right at any time to exclude from the session and the premises of the School and terminate this Contract in respect of any Student whose behaviour is, in the sole opinion of the School, unacceptable or an unacceptable nuisance or annoyance to other Students or to others on the premises of the School or elsewhere and Clause 5.3 (no refunds) shall apply. The School also reserves the right at any time (including before commencement of the course) to exclude from the course and the premises of the School and to terminate this Contract where it reasonably believes that the behaviour of the Student is likely to result in a breach of the expected standards of behaviour or to be (in the sole opinion of the School) unacceptable, or where the Student has breached the expected standards of behaviour on any other course operated by or on behalf of the School, and Clause 5.3 (no refunds) shall apply.
8.4 The Student is bound by the provisions of this Contract and the rules and regulations contained herein and any such other rules and / or regulations as may be notified to them whether before or after application for a course. Failure to abide by such rules and regulations shall be dealt with immediately and may lead to expulsion from the course and termination of this Contract pursuant to Clauses 6 and 7.
8.5 The School reserves the right to refer instances of what it perceives to be obstructive, disruptive or aggressive behaviour by the Student to the appropriate authorities or and/or the local police.
8.6 The School reserves the right not to issue or to rescind the Student’s graduation certificate where the Student has, in the sole opinion of the School, breached any or all of the terms contained in this Contract.
8.7 Without prejudice to any other provision of this Contract, the Student shall at all times indemnify and keep indemnified the School against all expenses, costs, claims, damage and loss arising from or in connection with any act or omission of the Student.
9) Rules and Regulations
9.1 The School reserves the right to make rules and regulations relating to the Student’s participation in the School (‘Student Code of Conduct’). The Student Code of Conduct sets out the expected standards of behaviour of each Student and by accepting the terms of this Contract, the Student is deemed to accept the rules and regulations stated in the Student Code of Conduct and the Student’s intention to adhere to same.
9.2 Any failure by the Student to adhere to the Student Code of Conduct may result in his/ her participation at the School being terminated forthwith.
9.3. The School reserves the right to withdraw the Student from any activity at any time on the grounds of safety or unsuitability, in the sole discretion of the School, acting reasonably. The School accepts no liability for any losses, costs or expenses, which may be incurred by the Student as a result of any withdrawal which may be exercised by the School in accordance with this clause 9.3.
9.4 The School accepts no liability for any losses, costs or expenses, which may be incurred by the Student as a result of any allergic reaction which may be suffered by a Student.
9.5 If loss of keys or damage is deliberately or accidentally caused, the Parent / Guardian or Agent of the Student will be responsible for reimbursing the School immediately. An invoice will be presented to the Parent / Guardian or Agent with payment terms requesting immediate payment. The fee for key renewal is £25. For the avoidance of doubt, non-payment of any invoice issued by the School in accordance with this clause 9.5 within a reasonable time, will entitle the School to terminate this Contract in accordance with Clause 6.1.
9.6 Possession and consumption of alcohol, tobacco or drugs by the Students at the School are NOT PERMITTED UNDER ANY CIRCUMSTANCES. Please note that if the Student does not adhere to this condition, he/she will be removed from School in accordance with this Contract. This condition also extends to inappropriate relations between students.
9.7 The School reserves the right to search the bags and other personal property of all Students in circumstances where it is deemed necessary, at the sole discretion of the School.
10) Limitation of liability
10.1 The School shall not be liable to the Student for any damages, losses, costs, expenses, claims or proceedings whatsoever arising and whether actual or contingent arising in connection with the performance or contemplated performance of this Contract including death or personal injury resulting from the negligence of the School, its employees, agents, consultants, subcontractors or suppliers whilst acting within the scope of, or in the course of, their employment or contract.
10.2 Without limiting the generality of this clause 10 or of this Contract as a whole, the School will not accept liability in the following circumstances:
(a) loss of or damage to personal belongings whether or not caused by the negligence of the School or any third-party supplier to the School, including but not limited to vehicle drivers, laundry service providers, activity instructors, food preparation personnel, cleaning or domestic staff, security personnel or any medical services provider;
(b) if the failure or breach of this Contract is in whole or in part the fault of the Student;
(c) if the failure or breach of this Contract is the fault of a third party not under the reasonable direction and / or control of the School;
(d) if the failure or breach of this Contract is in whole or in part attributable to any unusual or unforeseeable circumstances beyond the School’s control, the consequences of which could not have been avoided even if all reasonable care had been exercised; or
(e) if the failure or breach of this Contract is in whole or in part attributable to any event which the School or the supplier of any service, even with all reasonable care, could not foresee or forestall.
10.3 Where the School makes any payment to the Student arising from this Contract, by the acceptance of such payment the Student thereby assigns to the School or its insurers any rights it may have to pursue any other third party. The Student must thereafter provide the School and its insurers with all assistance required.
11) Force majeure
Without prejudice to Clause 10, the School shall not be deemed to be in breach of this Contract or otherwise be liable to the Student for non-performance or part-performance only or delay in performance of any obligation under this Contract arising out of circumstances beyond the reasonable control of the School, external to the School and which could not reasonably have been provided against and which makes it impossible for the School to perform its obligations under this Contract.
12.1 This Contract is personal to the Student who may not assign or dispose of any of their rights hereunder or sub-contract or otherwise delegate any of their obligations hereunder.
12.2 The School shall be entitled to assign the benefit and/or burden of this Contract to any person or company without requiring any consent of the Student.
13) Notices and Service
13.1 Any notice or other information required or authorised by this Contract to be given by either party to the other shall be given in English and shall be;
- delivered by hand or by first class pre-paid post, or
- sent by email, to the other party at their address as stated in the last communication received from them.
13.2 Any notice or other communication shall be deemed to have been received;
- if delivered by hand, at the time the notice is left at the proper address;
- if sent by first class pre-paid post, at 9.00 am on the second working day after posting;
- if sent by email, at the time of transmission, or, if this time falls outside business hours in the place of receipt, when business hours resume. In this clause 13.2(c), business hours mean 9.00 am to 5.00 pm Monday to Friday on a day that is not a public holiday in the place of receipt.
13.3 Service of any legal proceedings concerning or arising out of this Contract may be effected by causing the same to be delivered to any address provided by the Student or its parent or legal guardian or to such other address as may from time to time be notified in writing by the party concerned.
14) Governing law and jurisdiction
The interpretation and performance of this Contract shall be subject in all respects to Scottish law and the Student hereby submits to the exclusive jurisdiction of the Scottish courts in respect of any difference or dispute that may occur as between the parties to this Contract in relation to this Contract or any other matter.
15) Third party rights
The Contracts (Rights of Third Parties) Act 1999 is excluded from applying to this Contract and nothing in this Contract confers or purports to confer on any third party any benefit or any right to enforce any terms of this Contract.
16.1 The School reserves the right to make alterations without prior warning to their academic and extracurricular timetables depending on the availability of lecturers and other staff and other factors.
16.2 The School reserves the right to make alterations without prior warning to the Student Code of Conduct.
17.1 It is compulsory for the Student to be at all times comprehensively insured to cover all costs and consequences of medical treatment, repatriation, personal/public liability, personal accident, damage/theft/loss of personal belongings, legal expenses, recovery of course fees and flights booked or needed in the event of any cancellation, termination or early departure.
17.2 Students shall bring valid documentation which can be displayed to any medical services provider including, but not limited to, the UK National Health Service should they require medical treatment whilst at the School.
The Student is required to ensure that they have an appropriate visa for study in the UK covering the course dates and that they can comply with all other UK entry and residence requirements before payment of any fees to the School. Under no circumstances will any refund be made by the School on grounds of lack of visa or similar travel documents required to enter the UK legitimately. Students who require visa support documents should contact the head office of the School immediately to discuss their requirements.
The Student undertakes with the School not to make use of any name, trade mark or logo of the School or any of the other venues (whether or not course activities are held there) for any purpose whatsoever.
20) Marketing, photography and videos
20.1 Subject to Clause 20.3 the Student agrees to participate in promotional activities undertaken by the School which may include photography, videoing, recording and other such activities. Written comments by Parents / Guardians and/or Students may also be used for such promotional activities unless expressly requested not to do so by the person providing such comments.
20.2 These activities may result in the production of materials featuring the Student such as brochures, posters, websites, newsletters and marketing campaigns.
20.3 Where desired the Student is able to opt out in advance of arrival on campus of involvement in such marketing by sending an email to email@example.com requesting the opt out.
The Student shall not during their course make any statement or give any interview to the media or publish any material whether online or otherwise in relation to the School or any of its employees, members, subcontractors or workers or its clients or business referrers without the prior written consent of a company director of the School and shall remove or recall all such material which has been so published immediately upon being asked to do so by or on behalf of the School insofar as it is within the Student’s power to do so.
22) Medical, Religious, Disability, Learning and other Policies and Procedures
22.1. Any medical or behavioural problems of the Student must be notified to the School in writing on the Student Medical Form at the earliest possible opportunity, and in any event prior to the commencement of the relevant session of the School. The school reserves the right not to accept a booking on the grounds that any such medical or behavioural problems are not conducive to the Student’s or other Students participation in the School.
22.2. In the event that the Student becomes ill or incapacitated during the School, it is hereby agreed that medical treatment may be given to the Student if required in accordance with the recommendations of a qualified medical practitioner, including the administration of a general anaesthetic and to surgical operations in case of emergency. Such actions shall be taken at the expense of the Student. Permission is also granted for routine medical care for the Student by School personnel and the administration of any prescribed medication which the Student brings to the School or which is prescribed while at the School or the use of over the counter medication when needed.
22.3. If the Student becomes ill or comes into contact with any contagious or infectious disease during the 21 calendar days prior to the commencement of the relevant session of the School, the School should immediately be notified in writing and a medical certificate from the Student’s doctor giving approval for the Student to participate in the School shall be provided as soon as reasonably practicable and no later than 7 calendar days prior to the commencement of the relevant School session.
22.4. It is the Students responsibility to help the school prevent the spread of infectious diseases.
22.5. On request by the School, the Student shall provide a doctor’s letter stating a Student’s suitability to participate in the School.
22.6. It is the responsibility of the Student to tell the School prior to the commencement of the school of any issue or condition that may affect their stay at School. These include but are not limited to ADHD, SEN, medical, languages, disability, diet, behavioural/ social issues, child’s history.
23) Complaints procedure
The Student is entitled to make a complaint in writing to the Director of the School via email to firstname.lastname@example.org. A copy of the complaints procedure can be made available by the School upon request.
24) Value Added Tax (VAT)
All prices stated by the School in its electronic and paper marketing materials are inclusive of VAT and no client will be charged additionally for VAT.
25) Child Protection/ Safeguarding
25.1. The school will contact the Local Safeguarding Children’s board if we suspect abuse or in an event of a disclosure.
25.2. It is the Student’s responsibility to give the School information (name, address and other contact details) of every person who is a Parent and/or carer and/or has parental responsibilities for the Student during their stay at the School. It is also the Student’s responsibility to tell the School who the Student normally lives with.
25.3. The School will uphold confidentiality in relation to the personal data of both the Students and the Parent(s) / Guardian(s) and / or Agent(s) of the Students in accordance with the relevant laws (as may be amended or updated, from time to time) in effect in the country in which the School is operated. The contact information of any Student, Parent, Guardian or Agent will be used for no other purpose other than in relation to the Student’s attendance at the School and at no time will be passed on to a 3rd party supplier. This includes the storage of payment information which the School confirms it does not store at any time. The School maintains the highest standards in relation to data confidentiality and all online financial transactions are compliant with Payment Card Industry Data Security Standards.
26) Definitions and interpretation
Nothing in this Contract shall create, or be deemed to create, a partnership or the relationship of principal and agent or employer and employee between the School and the Student or any other person. Any reference in this Contract to any provision of a statute shall be construed as a reference to that provision as amended, re-enacted or extended at the relevant time. The headings in this Contract are for convenience only and shall not affect its interpretation.